Step by Step for Dummies-Housemanship!

After 11 months of 'honeymoon' period, I finally landed a job in Sarawak General Hospital (SGH)! Previously, there had been rumours about the long waiting time for the housemanship...who knew that it's gonna be THAT long....

I have decided to write about this blog in order to enlighten all the doctors-to-be out there about the long winded process of housemanship applications, in which I had much difficulty on. With extra points, for those interested in SGH please do read along! Because I couldn't find much help from the Google except by asking my seniors and friends in private😹😹

As soon as you graduated with a medical degree, it is advisable to register ASAP for:

1. Provisional registration under Malaysia Medical Council (MMC) (In person)
2. SPAi  (Online)

The reason being that the later you registered the later you will secure the houseman job! 

After that, you would need to either send the required documents personally or simply email to Kementerian Kesihatan Malaysia (KKM) which consisted of:

• Senarai Semak Permohonan Penempatan Pegawai Perubatan (Pendaftaran Baru)

Until then, make use of the waiting time to the fullest by doing whatever things that you like may it be travelling, spending time with the loved ones, experiencing something new or even part time jobs. Trust me...you will need it! Those would be one of the best moments in your life.

During my time, I joined the group chats in Telegram called 'Pre-Housemen Info Sharing' as well as 'Tapisan 27/06/2018' which were of great help to me. There were many many kind souls who would consistently update us in groups regarding the latest news on the housemanship applications. Therefore, I would urge you all to join as well.

Next! Onto the complicated parts!

On 18th January 2019, I received an email from KKM regarding the guidance on application on eHouseman website which would be opened on 23rd January 2019. 

Email Received from KKM

As soon as you received the email, you can now go to eHouseman website to register as a new user. Unfortunately, that is all that you can do for now... 

After you registered successfully, you will soon receive a confirmation email. 

The Confirmation Email After eHouseman Registration

During the 4 days period of waiting for the eHouseman application,

1. Keep a list of the preferred hospitals that you wanted to do your training in
2. Familiarise yourself with the eHouseman application by going through the KKM guidelines

At last! On the judgement day.....

1. Make sure that you are using a computer with fast internet connections
2. Log in into the eHouseman portal and open several tabs as there might be errors/crash during the application itself. Tab the 'key' icon over the top right corner of your computer to save your IC and password. With that, you don't have to key in those particulars every single time you opened a new tab. 
   
   
   
3. Get ready early (I had been sitting in front of the computer since 11.15am😂) and try not to be too nervous! The portal will be opened at 12PM SHARP
4. Once you are in, quickly fill in all the infos which have * 
5. Search DIRECTLY for your preferred HOSPITAL NAME rather than choosing by the state! If you did the otherwise, most probably you wouldn't get into the 1st priority hospital that you desired 
6. After completing all those stated above, download and print out all of the 4 documents listed below your hospital placement which consisted of:
1. Surat Tawaran
2. Borang Kontrak Perjanjian
3. Syarat-syarat Kontrak
4. Panduan Mengisi Borang Perjanjian

Download All of the 4 Documents Listed Below the Hospital Placement

The Lists of The Other Important Required Documents

1. Go to SPA website to download the following 2 documents:



Download the Above 2 Documents from SPA Website

1. SPA 6C (2014) Akuan Berkanun
2. Borang Permohonan Pemeriksaan Kesihatan
2. Wait for the MMC to update the date of collection for your provisional registration certificate on their main website. (During my time, it took about 6 days for us to know about the exact collection date) 

   

   The Official Announcement of the Date of Collection in the MMC Main Website

1. If you are going to collect personally, bring along a CERTIFIED TRUE COPY of your own:
1. Surat Tawaran (only pg 1-3, need to be certified in EVERY SINGLE PAGE)
2. Exam transcripts (if you have not submitted beforehand)
3. MBBS certificate (if you have not submitted beforehand)
2. If you need someone to collect on behalf of you,                                                          (SCANNED COPIES ARE NOT ALLOWED)
1. (1-3) as stated above
2. A Letter of authorization
3.  KWSP (Employees Provident Fund)
1. Go to your nearest KWSP office
2. Inform the recipient that you want to register 
3. Keep the penyata KWSP with you
4. Lembaga Hasil Dalam Negeri (LHDN)
1. Go to the LHDN office
2. Inform the recipient that you want to register
3. Keep the penyata LHDN with you
4. Before you visit LHDN, make sure that you have filled in the 4 Borang Perjanjian Kontrak (DO NOT STAPLE, DIRTY OR FOLD THEM)
5. Tell them that you want to matikan setem. There are 2 options for this step:
1. Purchase 4 setem hasil (RM10 x 4) in any post office beforehand and bring them along to LHDN
2. LHDN has the setem(s) as well if you prefer not to buy it earlier in post office
• Just remember that DATE OF PERJANJIAN=DATE OF MATIKAN SETEM, which can be of ANY WORKING DAY
• DON'T have to wait until the PTM day to matikan setem
5. Bank statement
1. Any bank account that you owned
2. Bring along your IC and bank card
3. Tell the recipient that you have been offered a government job and need a letter for the confirmation of account
4. The letter should have stated with your NAME AND BANK ACCOUNT NUMBER, signed by the bank officer
6. Medical check up
1. It is advisable to visit the government clinic (Klinik Kesihatan) as the staffs are more familiarised with the process
2. Bring along 1 copy of Borang Permohonan Pemeriksaan Kesihatan and Surat Tawaran respectively (You only need to pay RM1 for the registration)
3. There are 3 required stamps (cops) that you must obtained from:
1. Witness (Saksi) (He/She MUST NOT be the attending doctor) (find another MO to sign for that saksi component)
2. The attending doctor
3. Stamp from the lab (Cop Makmal)
4. Only UFEME is needed 
5. You can ask the attending doctor to certify the Surat Tawaran needed for MMC at the same time
7. Akuan berkanun
1. Bring along your Surat Tawaran 
2. MUST be done IN FRONT of either a Magistrate (free of charge) or any Pesuruhjaya Sumpah in private firm (with fees)
3. There are 2 required addresses in the form:
1. Above (your HOME address)
2. Below (the FIRM/MAJISTRATE OFFICE address)
8. Surat Panggilan Program Transformasi Minda (PTM) and Lampiran A
1. You would need to re-log in into the eHouseman website (typically the website will be updated 1 week prior PTM date)
2. Fill in the details on your family background as well as your own and download it. This is the 'Lampiran A'
3. Print out 2 copies of Surat Panggilan PTM and Lampiran A respectively
9. Accommodation
1. For those doing the houseman training away from home, it is advisable to start searching for rooms/houses ASAP
2. I would recommend the telegram group chat 'Pre-Houseman Sharing' and facebook page 'Excellent HO Nowadays'. Normally, there would be advertisements on the room/house rents
10. Passport-sized photographs
1. Background colour could be either white or blue
2. Prepare as many as possible with minimum of 12 pieces 
11. Rubber stamp
1. You can either check your provisional number in MMC main website (under 'search for registered doctor') or wait until you collect the provisional registration certificate
2. Some hospitals required the university name to be included on the stamp so please enquire from your respective hospitals
3. My stamp format is as below:

DR. (NAME)

MBBS (UNI NAME)

Pegawai Perubatan Siswazah UD41

NO. MMC Sementara: XXXXX

Hospital (Name)

For those considering to work in SGH, please look below! The documents needed are seriously overwhelming...

All the documents stated DO NOT NEED to be CERTIFIED! 

The Brief Timeline from Being A Medical Graduate to A Houseman

21st Feb 2018 - Graduated from IMU MBBS

30th June 2018 - Convocation

18th Jan 2019 - KKM email on eHouseman

23rd Jan 2019 - eHouseman application

14th Feb 2019 - MMC provisional registration certificate collection 

25th Feb 2019 - PTM (5 days)

4th Mar 2019 - SGH orientation (6 days)
11th Mar 2019 - Official Report on Duty

🍀GOOD LUCK🍀

P.S. Stay Tuned for the upcoming blog on PTM!